Many people believe that time management is simply about managing time itself, but this is actually a misconception. As Jordan Cohen once said, the difference between time management and work efficiency is like the relationship between dieting and maintaining good health. Simply focusing on time allocation and use may not necessarily lead to efficiency. True time management should be about controlling one's workload, rather than blindly focusing on time management. If you don't take your workload seriously, no matter how cleverly you manage your time, you may not be able to achieve the expected results. For example, a professional who is busy with various tasks every day without proper control over their workload may result in low work efficiency despite spending a lot of time. Theresa Amal from Harvard Business School also emphasized this point, believing that many managers take on too many work tasks, and only by carefully controlling the workload can time management skills truly come into play.
Many people fall into a misconception that as long as they find the right time management methods, they can solve all problems. However, the actual situation is not like this. As Cohen said, some methods may not be effective in specific situations or circumstances. We cannot rely solely on one method, but should constantly try various techniques. For example, setting indicators to measure the effectiveness of a method and giving it sufficient time to validate. At the same time, the boss and colleagues can be involved in measuring whether this method is suitable for their work environment. For example, someone tried the method of concentrating on work during the first half hour of each day, but found that this method was not suitable for themselves because they may be disturbed by various trivial matters during this time period.
Some people believe that to achieve changes in time management, a significant amount of time needs to be invested. But Amabel believes that even small changes can make a big difference. Starting with small things, such as adding 20-30 minutes of reflection and thinking time every day, is a form of progress. However, this also depends on individual circumstances and the urgent need for change. For example, a person under a lot of work pressure may need a more thorough change, just like someone using holidays to examine their time use and try new time management techniques. But this method is quite extreme, and it is only necessary to do so in extreme situations.
Many people believe that time management is their own business and has nothing to do with others. But in reality, time management is not only the responsibility of individuals, but also closely related to others and internal processes of the company. Cohen pointed out that in the workplace, everyone expects you to be efficient, so it's best for you to do this job well. However, it is difficult to achieve time management on one's own. Amabel mentioned Leslie Perlow's research, which revealed that some subtle adjustments can be made in any work environment, but these adjustments are also not easy. For example, unclear company strategy and lengthy processes can affect personal time management. Therefore, we can communicate with senior leaders, try to make changes within the company, redesign the way work is completed, reconsider the hierarchy and approach of decision-making, and so on.